The rising COVID-19 pandemic has forced the institutes to conduct online schools, exams, online admissions, and all the other activities owing to the temporary lockdowns imposed across countries. The institutes started making use of video streaming applications, student management systems, and online exam systems to ensure the smooth functioning of the institute’s processes.
Several institutes were not ready for the change in ways of conducting education and they were forced to do so. Conducting student admission is a difficult process online as it involves several tasks, lists, reports, and processes.
However, making use of ERP solutions can help the institutes to conduct exams online. It can simplify the tasks to a certain extent making them easier for the faculty members to operate. Moreover, it makes the admission process more efficient, low in cost, and productive.
Here are a few ways in which the student management system can simplify the admission process-
Simplified Data Storage
The admission processes conducted in the institutes give rise to a large amount of data over a short period of time. This data requires proper storage and maintenance in such a way that it can easily searched and retrieved.
Moreover, paperwork is a difficult job carried out by the faculty members for managing the data and storing information. This paperwork can be eliminated by using an system SIS as it helps them to conduct everything online on the software.
A student management system helps the institute to store the important data in an easy way and centralized format. All the data is stored under one system and can accessed over a few clicks. It saves a lot of time for the institute and faculty members. The software has the ability to show multiple sets of information such as students’ names, age, background, and others on the screen at the same time.
Elimination of Errors
As the process of admission management involves a large amount of data, documents, files, and information collected from the students, there are likely mistakes and errors to take place while collecting and storing the data. The traditional methods of admission involved faculty members collecting data from the students and recording it in files and documents.
This procedure can completely skipped by using a student management system for admissions. The students apply for admissions in colleges by filling out an online form. The system makes sure that the data is correct by asking them to check and make changes several times if required.
This eliminates the scope of errors due to handling large amounts of data by a single person in the institute.
Easy Communication and Information Exchange
Using a student management system eases the communication and information exchange among the students and institutes. It eases the work of the institute as they can retrieve the data and get in touch with the student with just over a few clicks. Further, the parents and students can ask queries on the portal or read the frequently asked questions on the website.
Further, the students can read the given instructions and processes on the website for doubts or queries. They will answer most of their issues. Further, the forms and websites contain contact information like emails and phone numbers of the concerned people in case of any issues. This makes the admission process easier for the students and parents as they do not have to run to the institute to clear their doubts and solve their problems.
Conducts Exam Online-
Different institutes have various processes and methods of conducting admissions. Few of them use students’ scores in their previous education to see if they are eligible for admission. Other institutes conduct exams of the students before the admission process.
The student management system helps the institutes to conduct exams online and assess students based on their performance. This decides if the student should given admission to the institute for that particular subject and field. The system analyzes the data and shortlists the students who can apply for the institutes. These processes can help the institutes to save time and effort of short listing the students manually.
Admission management is a lengthy and tedious task for the institute. It requires various processes and tasks that are to conducted after a few intervals of time.
The students and parents cannot rush to the institute every time to gain information or updates. A student management system helps the institutes to send reminders using emails, SMS, or calls to remind the students about pending fees or give admission confirmation.
Easy Report Generation
The student management system holds large amounts of data and sorts it as per the requirements. The system checks for eligibility criteria and selects students based on their scores. It generates the merit list and other lists of students’ data. It helps to generate reports easily in the required formats.
The data can analyzed for better functioning of the system in future. The institutes can make better preparation for admission management for the next time.
A student management system can help your admission management up to some extent in terms of data handling, generating lists, reports, and student management. However, for complete automation and workflow of admission in your institute, an admission management system is the top-notch solution. The software is easy to use, reliable, and highly secure.
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