Computers and Technology

How to Manage Multiple PST Files ?

Do you have multiple PST data files on your PC? Want to import them into MS Outlook in bulk? If yes, then this blog will walk you through the process of how to add multiple PST files to Outlook in one go. Here, we will first explain the reason for adding PST files and in the summary also know the PST file. So folk! read the blog to get the complete and appropriate solution.

PST File

MS Outlook is a well-known email application that is basically used to send and receive emails in large companies as well as for personal use. Outlook supports the Personal Storage Table (PST) file format, which contains all the data such as emails, contacts, tasks, appointments, notes, journals, etc. It offers the users to back up data in case of data corruption, move e-mail from one account to another, move from Outlook on one PC to another.

Add Multiple PST Files to Outlook 

Unfortunately, Outlook does not offer an option and permission to open multiple PST files in Outlook at once. Users need to import one PST file at a time, and this procedure takes a long time. To implement this, you can simply combine them into one PST file. This is a simple and instant solution to open multiple PST files at once. There are two solutions to merge multiple PST files into one, Manual and Automated solutions. In the following section, we describe both solutions that will definitely help you easily select the one that best suits your requirements.

Automated Solution to Manage Multiple PST File

The PST Merge Software is the best solution to Merge PST Files into one and import them into Outlook smoothly. This will allow the user to merge multiple Outlook PST files into a single file which is easily imported into the Outlook application. This is 100% safe & secure tool to consolidate PST files with all data elements including emails and contacts. It is fully compatible with all the latest and earlier version of Outlook such as Outlook 2019, 2016, 2013, 2010, 2007, etc. You can easily install and run this tool on Microsoft Windows OS 10, 8.1, 8, 7, and all below versions.

Free Download

Working Guide to Add Multiple PST Files to Outlook

This software provides simple steps and easy to use interface that helps you to easily merge and open multiple PST files at once. Follow these steps to do so:

Step 1. First and Foremost, run the software and choose the .pst filesAdd PST Files

Step 2. Following this, choose one desired option from Merge and JoinChoose between join and merge

Step 3. Merge in a New PST file, Existing PST file, or Outlook Profile according to the requirementsselect between the three option given

Step 4. Check the options such as Split PST, remove duplicate emails in Outlook and Exclude Deleted Items as per your need

Step 5. Click NEXT to begin the combining process.the process is complete

The task is accomplished now you can easily add PST files to Outlook 2019, 2016, 2013, 2010.

Manual Solution to Merge Multiple PST Files into One

As we have mentioned earlier, Outlook does not have an inbuilt option to add and open multiple PST files at once. However, some indirect manual methods are there that you can use to consolidate PST files and add PST files to the Outlook email application. The manual solution is two steps process. Follow the below-mentioned steps to perform the task:

  1. First one, Create a New PST File
  • Firstly, open the Outlook application and click New Items >> More Items >> Outlook Data File
  • Choose the destination to save the new PST file and enter a name for it. After that, click OK and the new blank PST file is created in Outlook.

2. The second one is, Import All the Existing Outlook Data Files Into New One

  • Run Outlook and go to File tab >> Open >> Import
  • From Import and Export Wizard, select the Import from another program or file 
  • Select the file type as Outlook Data File (.pst) >> Next
  • Tap Browse and select the PST file to import >>Next
  • Choose the folder to import from and also check the “Include subfolders” box.
  • Check the box of “Import items into the same folder in” >> Finish.

Limitations:- This manual operation has some drawbacks to importing multiple PST files to Outlook at once. It takes a long time, there is a risk that data will be lost or damaged and it is only helpful if you have a few PST files to combine into one. In case, you have huge data files, you have to repeat the process unless all the .pst files are imported into the newly created file.

Author Suggestion

Outlook is one of the best and preferred email applications that help users to manage their daily tasks in an easy manner. In such a situation, users have multiple data items and they want to add PST files to the Outlook batch. Here, we have explained the best trick to merge and add multiple PST files to Outlook at once using manual and automated methods. To get an accurate way without any restriction or data loss problems, it is suggested to opt for professional software. It allows you to merge multiple PST files into one, so you can open multiple PST files at once.

Read More: 5 Tips to Improve Your Communication Skill

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